館藏各項會議紀錄整理卷頭語
本校對於校史文獻保存的重視，1955年11月24日，校長室即發文函告各單位「保存完整史料」。1986年9月15日，圖書館胡家源副館長在「校史館籌備委員會議第一次會議」中報告：「行政會議記錄圖書館有保存。最早的英文版及最近的都保存了。吳校長時代的校刊，及校長報告書，謝校長時代的簡訊、梅校長時代的雙週刊(校刊)及董事會十週年報告等，圖書館都有保存。」
因此，本館現典藏較為完整的英文行政會議紀錄、中文行政會議紀錄的紙本紀錄，也有：董事會會議紀錄，校務會議紀錄，系所主管聯席會議紀錄等紙本資料(2006年以前)。
會議紀錄是如實的記載某次開會討論的過程內容與決議，是會議情況和內容的原始化的記錄，完整的紀錄著會議的時間、地點、出席人員、主持人、議程等基本情況。除了可以作為單位備忘用的歷史資料，更可以提供後人施政或改革時的參考素材或依據。因此各級的會議紀錄，可以呈現學校組織編製的變化，人事的更迭，校舍工程建設的規劃、經費籌措、建築經過及落成時間，學校各項政策或計劃的擬定、執行及成果等。
2013年11月，陳格理館長指示流通組，要針對館藏的校史文獻規劃出整理的優先順序，以及思考數位化的進行。2014年2月17日第二學期開始，我們進行館內現有的行政會議記錄(英文版、中文版兩種)的掃描，先從1957年的英文版行政會議紀錄、1972年中文版行政會紀錄、1972年中文校務會議紀錄等三種，逐年分別處理，並試著將中文版各次的紀錄分析「詞條」，英文版紀錄則嘗試以現有軟體「轉成文字檔」，再逐筆上傳到「虛擬校史館」的「文獻區」，提供檢索、瀏覽、使用。
TunghaiUniversity
Minutes of the University Cabinet—September 11, 1957
The University Cabinet met on Wednesday morning, September 11, 1957 in the Conference Room. The members whose names starred more present : Wu Teh-yao、Fenton Babcock Chang Ching-yu、Chen Chien-shan、G. L. Landolt、Elsie M. Priest、Seng Bao-hwen、Tang Shou-chiem
Prayer : Miss Priest
Report by Dean Landolt :
Dean Landolt made a brief report of his recent visit to Chang Kung University in Tainan where he inspected the new buildings, gas plant, new process equipment which provides instruction for all essentials of processing that any department of Chem. Engineering would ever need. Prices for all types of equipment were secured. The University has established facilities to teach and follow the revised up-to-date curriculum for Chemical Engineering. All shop work is under the Dept. of Mechanical Engineering which offers any Chemical Engineering student who may need such a course, as an elective. Shop work dose not belong to Chemical Engineering. There in no division between Chemistry and Chemical Engineering. All equipment of all types belongs to the College and inter-changeable among departments-whenever it is needed.
It is planned to take some of the faculty and staff for a two days trip to Chang Kung University later to see the equipment now being installed.
Dean Landolt further reported he planned to mark a trip to Taipei this week to inspect other institutions, and find which gas process will fit our needs most satisfactorily.
President Wu respond by expressing the appreciation of the administration for this report, and assured Dr. Landolt of full cooperation at all times in relation to affairs in the College of Science.
Electric stoves and plates
VOTED to advise the Doan of Students that no electric stoves or hot plates will be allowed in any student room from this year-effective at opening of the semester.
VOTED to provide four hot plates for men students and two for woman student to be installed in convenient rooms and accessible for the use of the student.(Suggested places : For men: 2 in Room 612, and 2 in the new snack bar in room 1405. For woman : 1 in laundry room in No. 7 and one in small kitchen near Social room in No. 8 )
Student rooms available this year
A report was made of the apace available for students this year. Men students : space is available for 492 students. Women students : space is available for 184 students. There will be bone extra space this year for both man and woman.
Student Laundry under Labor Office
Dr. Babcock presented the need for the establishment of an organized project under the Student Labor Program. He is proposing a laundry as a first project of this type.
VOTED to approve in principle the establishment of a Student Laundry –details to be presented at a later date.
Relation of Work Scholarships and Academic program
President Wu requested that an effort be made to coordinate the labor program with the academic program through the can of Studies in order that the academic ability of the student will not be overtaxed and that the emphasis will not over-emphasize labor at the expanse of the academic program and ability of the student involved.
Publication Fund
VOTED to transfer NT$10,000. from the Princeton Cashier fund that was reserved for stipends or awards to professors who have publications, to the work for Study Program for students.
Gambling on the Campus
VOTED that a warning notice be sent from the President’s office to every member of the faculty and staff that if anyone is found to be gambling on the campus, he will be expelled from the University.
September 28th designated Teachers Day
President Wu announced that all faculty and staff will be invited to a tea or buffet supper in homer of this day.
Plan for Organization of Office of Guidance and Testing
Dr. Tang distributed the outline of the organization of the office for Guidance and Testing to the members for student - to be discussed and presented at the next meeting.
